By-law No. 2026-018

Delegation of Authority

Click here for a pdf version of the Delegation of Authority By-law

Being a by-law to Delegate Certain Powers and Duties to Officers and Employees of the Township of South Stormont and to Repeal By-law Nos. 2017-073, and 2019-037.  

Whereas the Municipal Act, 2001, c. 25, s. 5 (1) provides that the powers of a municipal corporation are to be exercised by its council;

And whereas the Municipal Act, 2001, c. 25, s. 5 (3) provides that the powers of every council are to be exercised by by-law;

And whereas the Municipal Act, 2001, c. 25, section 23.1, provides that a municipality may delegate its powers and duties under the Municipal Act to a person or body subject to certain restrictions as set out in the Municipal Act;

And whereas the Municipal Act, 2001, c. 25, paragraph 6 of subsection 270 (1) provides that a municipality shall adopt and maintain policies with respect to the delegation of it’s powers and duties;

And whereas Council did, on the 6th day of September, 2017, adopt a revised Delegation of Powers and Duties Policy;

And whereas the Planning Act, R.S.O. 1990 Section 5 authorizes Council to delegate authority, by by-law, with the exception of the authority to approve official plans and or amendments to official plans;

And whereas the Planning Act, R.S.O. 1990 Section 39.2 provides that Council may delegate authority to pass by-laws under Section 34 of the Act that are minor in nature;

And whereas Council deems it advisable to delegate certain powers and duties to officers and employees of the Township for the purpose of providing responsible, accountable, good and efficient government.

Now therefore Council of the Corporation of the Township of South Stormont enacts as follows:

In this by-law and its schedules, the following words have the following meanings:

  • “Administrative Powers” means all matters required for the management of the Township that do not involve discretionary decision making;
  • “Agreement” includes any contracts, memorandums of understanding, letters of intent, offers to purchase or sell, documents, forms, releases, retainers, reports, amendments, renewals or extensions required to give effect to the matter;
  • “CAO” means the person appointed as the Chief Administrative Officer for the Township pursuant to the Municipal Act;
  • “Clerk” means the person appointed as the Clerk for the Township pursuant to the Municipal Act and includes the Deputy Clerk;
  • “Council” means the Council of The Corporation of the Township of South Stormont;
  • “Delegate” means a member of Township staff who has been delegated, by by-law, a power, duty or function of Council, in accordance with the provisions of this by-law and the Municipal Act;
  • “Department” means a department of the Township;
  • “Department Head” means a Director of the Township who is responsible for a Department, or its successor in title, and shall include any person appointed as “acting” Department Head and also the CAO with respect to his/her direct responsibilities for a Department;
  • “Legislative Powers” means all matters where Council acts in a legislative or quasi-judicial function including enacting by-laws, setting policies and exercising decision making authority;
  • “Municipal Act” means the Municipal Act, 2001, S.O. 2001, c. 25, as amended, or successor legislation thereof;
  • “Township” means The Corporation of the Township of South Stormont;
  • “Township Solicitor” means any lawyer in good standing with the Law Society of Ontario who is retained by the Township at the relevant time in relation to any matter described herein; and
  • “Treasurer” means the person appointed as the Treasurer for the Township pursuant to the Municipal Act and includes the Deputy Treasurer.

The following schedules attached (collectively referred to as the “Schedules”) shall be deemed to form part of this by-law:

Schedule “A” – General Delegations;

Schedule “B” – Human Resources Related;

Schedule “C” – Development Related Matters;

Schedule “D” – Financial Matters;

Schedule “E” – Permits and Authorizations; and

Schedule “F” – Land Matters.

  • The delegation of a power, duty or function as set out in the attached Schedules to this by-law are hereby delegated to the Delegate or Delegates, subject to the restrictions and requirements, if any, in the column entitled, “Delegation Restrictions and Other Requirements”.
  • Where more than one person is listed as a Delegate, the delegated authority may be exercised by any of such persons, provided that if any of such persons disagree as to whether or the manner in which to exercise the delegated authority the determination of the earlier listed person shall prevail.
  • Any delegation of a power, duty or function by by-law to a Delegate includes a delegation of such power, duty or function to a person who is appointed by the CAO, acting in the place of the Delegate or selected from time to time by the Delegate to act in the capacity of the Delegate.
  • Subject to section 3.3, a person to whom a power, duty or function has been delegated by by-law has no authority to further delegate to another person any power, duty or function that has been delegated, unless such sub-delegation is expressly permitted by this or other by-law, and is in writing.
  • Unless a power, duty or function of Council has been expressly delegated by Council or otherwise by any legislative act or body acting under legislative authority, all of the powers, duties and functions of Council remain with Council.
  • Notwithstanding the powers, duties or functions delegated by this by-law, any matter may be referred back to Council for consideration at the discretion of the Department Head, following consultation with the CAO. Any delegation of a power, duty or function authorized by this, or any other by-law, may be revoked at any time without notice, and any action taken pursuant to a revoked delegation shall be of no force and effect.
  • Specific to Schedule “B”, Development Related Matters, if the Director of Planning and Building deems it in the best interest of the public they may re-delegate, in writing, approval to Council after receipt of a complete application and fee for any process described therein. 
  • If approval authority is re-delegated to Council:
    • the Director of Planning and Building is to provide a summary of the application, including any relevant information form meetings prior to the acceptance of the application. 
    • the application will be brought to Council as part of the next available Council meeting after the Director of Planning and Building notifies Council of the delegation. 

In exercising any delegated power, the Delegate shall be responsible for ensuring:

  • that any expenditure related to the delegated matter shall be provided for in the current year’s budget and authorized by the Township’s Procurement By-law;
  • that any exercise of delegated authority shall not exceed the scope of the authority specified in this or any other by-law by which the delegation was effected;
  • where required by the specific delegated authority, that a requisite report or communication is provided to Council advising of the exercise of a delegated authority and confirming compliance with the delegated authority and this policy;
  • that all applicable policies regarding insurance and risk management shall be complied with; and
  • that Council policies and guidelines are applied consistently and equitably.

  • For the purpose of the Municipal Act, it is the opinion of Council that any Legislative Powers delegated pursuant to this by-law are of a minor nature having regard to time period, the number of people affected and the size of geographic area affected by the exercise of each such power.
  • Further to section 5.1 above, Council hereby deems all by-laws regarding processes set out in Schedule “B” Development Related Matters, as minor in nature.

In the event of any inconsistency between this by-law and any other Township by-law or policy, any specific provisions setting out the scope and requirements associated with a delegated power set out in other Township by-laws shall prevail and any exercise of a delegated power pursuant to other Township by-laws shall not be invalidated or restricted by this by-law.

Notwithstanding the provisions of this by-law, all processes, decision-making and administrative management of the Township shall comply with any Provincial or Federal Act, or a regulation made under any such Act, and any instrument of a legislative nature.

By-law Review

This by-law shall be monitored and evaluated for effectiveness continuously by the CAO and Director of Corporate Services/Clerk and shall be comprehensively reviewed upon specific request by Council.

Council may continue to delegate powers, duties or functions after the passing of this by-law by by-law or Council resolution and the Clerk is hereby authorized to make amendments to this by-law in order to add said further authorized delegations. 

Severability

If any provisions of this by-law or the application thereof to any person or circumstance is held to be invalid by a court of competent jurisdiction, the invalidity does not affect other provisions or applications of this by-law, which can be given effect without the invalid provisions or application, and to this end, the provision of this by-law are severable. 

Short Title

The by-law may be referred to as the “Delegation of Authority By-law”.

Repeal

That By-law Nos. 2017-073 and 2019-037 are hereby repealed. 

General Delegations

Delegation of Authority: General Delegations
Delegate Delegated Authority  Legislated Authority  Conditions
CAO Exercise general control and management of the affairs of the Township for the purpose of ensuring its efficient and effective operation and execute Agreements related thereto

Municipal Act, 2001. S. 227 and 229 

 
CAO  Develop, approve and implement administrative policies, procedures and practises.    Municipal Act, 2001, S. 229   
CAO or Director of Legislative Services/Clerk  Amend the Delegation of Authority By-law in instances where Council delegates additional powers, duties, or authorities, or where minor revisions are required that do not materially alter its intent. 

Municipal Act, 2001, S. 23.1 

Notation in Department Activity Summary 
CAO/Directors 

Execute general operating Agreements and Agreements required by law 

 

Power to delegate further must 

be in accordance with staff spending authorization limits 

 

Includes Agreements: 

  • relating to the standard operations of the Department; 

  • to carry out works within the scope of Council-approved projects; 

 Municipal Act, 2001, S. 23.1 

Agreement must not: 

  • be related to acquisition or disposition of land; 

  • be related to a matter to which the Procurement By-law applies; or 

  • impose financial or claim risks on the Township 

 

Agreement to be in a form  

approved by the Township Solicitor 

 

Notation in Department Activity Summary 

CAO/Directors 

 

AND the  

 

Mayor or Deputy Mayor

 Execute Agreements required to implement a Council approved decision, plan or program  Municipal Act, 2001, S. 23.1 

 

Power to delegate further must be in accordance with staff spending limits 

 

Council approval must be by Council resolution, by-law or policy 

 

The exercise of authority must be within limits of an approved decision, plan or program 

 

Agreement to be in a form approved by the Township Solicitor 

 

Notation in Department Activity Summary

CAO/Directors 

  

AND the  

 

Mayor or Deputy Mayor 

Execute Agreements with other government bodies, public sector organization or not-for-profit organizations. 

 

Agreement may be: 

  • in relation to investigating joint projects or undertakings and sharing in resources; 

  • revenue generating or revenue-neutral; 

  • assist with effective delivery of services; 

  • in the best interests of the Township. 

 Municipal Act, 2001, S. 23.1   

Partnership must not: 

  • be related to acquisition or disposition of land; 

  • be related to a matter to which the Procurement By-law applies; or 

  • impose financial or claim risks on the Township. 

 

Agreement to be in a form 

approved by the Township Solicitor 

 

Key Information Report 

Director of Legislative Services/Clerk 

 Delegation of the “Head” for Freedom of Information Requests  Municipal Freedom of Information and Protection of Privacy Act, S. 3 (1)   Annual Summary Report 

Director of Legislative Services/Clerk, or as directed by the Department Director 

 Authority to execute any such documents or ancillary agreements as the Clerk may deem necessary to conduct a Municipal Election.  Municipal Act, 2001, S. 23.1 and Municipal Elections Act, 1996   
Director of Legislative Services/Clerk, or as delegated by the Department Director  Amend Records Management By-law, Retention Schedule where updates are required 

Municipal Act, 2001, S. 23.1 

 Notation in Department Activity Summary 
CAO  Approve the flying of flags at half-mast in commemoration of a period of official mourning and solemn occasions. 

Municipal Act, 2001, S. 23.1 

To be exercised in accordance 

with the general principles of the 

Flag Raising Policy 

 
Community Emergency Management Coordinator in consultation with the Director of Fire and Emergency   Services    Amend Emergency Management Plan, Confidential Schedules where updates to contact information or emergency response plan(s) are warranted 

Emergency Management and Civic Protection Act, R.S.O. 1990 

Notation in Department Activity Summary 
Director of Legislative Services/Clerk  Authority to act as the “Head” in accordance with the Ombudsman Act 

Ombudsman Act, R.S.O., 1990 

  
CAO or Director of Legislative Services/Clerk Authority to approve and execute software licensing Agreements 

Municipal Act, 2001, S. 23.1 

  
CAO or Director of Legislative Services/Clerk  Issue letters of support for community festivals, outdoor events, third party grants and Council priorities 

Municipal Act, 2001, S. 23.1 

  

Support must not commit a financial contribution 

 

Notation to be included in Department Activity Summary 

Director of Legislative Services/Clerk or as delegated by Department Director

 Execute and file with the designated Provincial authority for all accessibility reports and other information required 

Accessibility for Ontarians with Disabilities Act, 2005. 

Notation in Department Activity Summary 
CAO/Directors 

Enter into Encroachment Agreements for Municipal purposes. 

Municipal Act, 2001, S. 23.1 

Terms and conditions of such agreements and related documents subject to legal review.  
CAO in consultation with the Director of Infrastructure Services 

Declare a significant weather event 

Highway Traffic Act, 1990 Ontario Regulation 239/02 minimum Maintenance Standards for Municipal Highways 

 Communicated to Council as soon as practical 
Director of Infrastructure Services or as delegated by Department Director 

Temporarily close any highway or portion of a highway:  

a) For construction, repair or improvement of the highway or portion of the- highway, or construction or repair of any works, under, over, along, across, or upon the highway or portion of highway;  

b) For any request under emergency services; or  

c) For construction purposes when public safety may be impacted 

Highway Traffic Act, R.S.O., 1990 

  
Director of Infrastructure Services 

Designate construction zones where municipal permit involves construction or repair of a highway or works near a highway, including authority to designate a lower rate of speed for vehicles traveling in construction zones. 

Highway Traffic Act, R.S.O., 1990 

  
Director of Infrastructure Services or as further delegated by the department Director 

Enter into Municipal Road Access Agreements (consent) with utility companies 

Municipal Act, 2001, S. 23.1 

 Notation in Department Activity Summary 

Human Resources Related

Delegation of Authority: Human Resources Related
Delegate  Delegated Authority Legislative Authority  Conditions/ Restrictions 
CAO  Authority to hire staff  Municipal Act, 2001, S. 23.1   
CAO Execute Memoranda of Agreement of Letters of Understanding pertaining to collective bargaining negotiations. 

Municipal Act, 2001, S. 23.1 

  
CAO

Pay Equity adjustments, grid movement approvals, indexation of pay bands. 

Municipal Act, 2001, S. 23.1 

  
CAO Appoint, employ, promote, demote, suspend, discipline and dismiss employees Municipal Act, 2001, S. 23.1   
CAO Administration of the Township’s Health and Safety Program and all associated documentation. Inclusive of development, approval, modification and implementation of administrative policies, procedures and practices.  Occupational Health and Safety Act, 1990  Key Information Report
CAO and Mayor  Authority to sign the Health and Safety Policy annually as required under the Ontario Health and Safety Act 

Municipal Act, 2001, S. 23.1 

 

Occupational Health and Safety Act, 1990 

  

Development Related Matters 

Development Related Matters 

Delegate

Delegated Authority

Legislative Authority

Conditions/Restrictions

Director of Development Services or as delegated by Department Director 

Authority to require, approve or revoke plans and drawings and to execute site plan Agreements 

 

In accordance with subsection 5 (1) and Section 41 (4.0.1) of the Planning Act, R.S.O. 1990 

 

 

Director of Development Services and executed by the Director of Legislative Services/Clerk or Deputy Clerk  

AND 

Mayor or Deputy Mayor

 

 

Authority to approve and enact a minor by-law to remove a holding symbol  

 

Planning Act, R.S.O. 1990, S 34; and  

 

in accordance with subsections 39 and 39.2 (3) (b) of the Planning Act, R.S.O. 1990 

Subject to recommendation of applicable Department Directors 

 

 

Key Information Report  

Director of Development Services and executed by the Director of Legislative Services/Clerk or Deputy Clerk  

AND  

Mayor or Deputy Mayor 

 

 

 

Authority to approve and enact by-laws to designate lands within a registered plan or plans of subdivision or parts of them as not subject to part lot control in accordance with section 50 (7) of the Planning Act, R.S.O. 1990 

 

In accordance with subsections 5 (1) and 50 (7) of the Planning Act, R.S.O. 1990 

 

Subject to approval from the United Counties of Stormont, Dundas and Glengarry as per O. Reg. 521/98   

 

Key Information Report 

Director of Development Services and executed by the Director of Legislative Services/Clerk or Deputy Clerk  

AND  

Mayor or Deputy Mayor 

Authority to approve and enact by-laws to approve minor by-laws to authorize the temporary use of land, buildings or structures in accordance with subsection 29 (1) of the Planning Act, R.S.O. 1990 r

In accordance with subsections 39 and 39.2 (3) (b) of the Planning Act and; and 

 

Section 8.12.6.1 of the SDG Official Plan 

Key Information Report

Director of Development Services and executed by the Director of Legislative Services/Clerk or Deputy Clerk  

AND  

Mayor or Deputy Mayor 

 

Authority to approve and enact minor by-laws under section 34 of the Planning Act with respect to restricting residential development on a lot created because of farm consolidation 

 

In accordance with subsections 5 (1) and 39.2 (1) of the Planning Act, R.S.O., 1990; and 

 

Section 2.3.4.1 c) of the Provincial Policy Statement 2020; and 

 

Section 8.12.6.1 of the SDG Official Plan 

Key Information Report

Director of Development Services or as delegated to the Community and Economic Development Planner 

 

Authority to deem applications complete 

 

In accordance with subsections 5 (1), 22 and 34 of the Planning Act, R.S.O. 1990, and other sections of the Planning Act, R.S.O., 1990 requiring the submission of an application 

 

Director of Development Services and executed by the Director, Legislative Services/Clerk or Deputy Clerk AND Mayor or Deputy Mayor 

Authority to approve and enact minor by-laws under section 34 of the Planning Act with respect to a Zoning By-law Amendment that is required as a condition of approval of a provisional consent application. 

 

In accordance with subsections 5 (1) and 39.2 (1) of the Planning Act, R.S.O. 1990 

Provided that there were no objections from either the public or circulated agencies during the circulation period 

 

 

 

 

 

Key Information Report 

Director of Development Services or as delegated to the Community and Economic Development Planner 

 

Authority to execute Subdivision and Condominium Agreements and to clear associated conditions 

 

Agreement must be in conformity with the SDG Official Plan, Zoning By-law and all other relevant documents and policies 

Key Information Report

Director of Development Services or as delegated to the Community and Economic Development Planner 

Authority to execute Lot Consolidation and Development Agreements  

Agreement must be in conformity with the SDG Official Plan, Zoning By-law and all other relevant documents and policies, which may include but is not restricted to, Director approved entrance permit standards, public works specifications, and the Building By-law.   

Notwithstanding the delegation of execution noted, where so requested by either Council or the applicant, development related applications shall be approved by Council. 

 

 

 

Key Information Report  

Director of Development Services or as delegated to the Community and Economic Development Planner 

Authority to recommend to the United Counties of SDG to extend the lapsing period of draft plans of subdivision and condominiums 

 

In accordance with subsection 5 (1) of the Planning Act, R.S.O., 1990  

 

Authority is delegated to support two draft plan extensions totaling no more than four (4) years to an existing approved draft plan.  

 

Request for a third extension must be brought to Council for consideration.  

 

Key Information Report 

Director of Development Services or as delegated by the Department Director  

Authority to establish conditions of consent and to clear conditions 

Planning Act, R.S.O., 1990 

 

Notation in Department Activity Summary 

Chief Building Official  

Negotiate and execute all  Agreements provided for in the Building Code Act 

Building Code Act, 1992 

 

Key Information Report

Director of Development Services or as delegated by the Department Director 

Authority to approve and issue Municipal Statement of Concurrence in response to applications for Telecommunication Facility applications 

To be exercised in accordance with the Township’s Telecommunication Facility Protocol  

 

Key Information Report

Financial Matters 

Financial Matters 

Delegate 

Delegated Authority

Legislative Authority 

Conditions/ Restrictions

CAO or Director of Finance/Treasurer 

Administer, approve and renew, amend or terminate Township funding, financial incentive, compensation or subsidy and to execute any related Agreements 

Municipal Act, 2001, S. 23.1 

 

To be exercised in accordance with any policy or Council report relating to the funding, including reporting requirements to Council y

Key Information Report 

CAO or Director of Finance/Treasurer 

Apply for federal, provincial or regional compensation, funding or other forms of subsidy on behalf of the Township, to execute any Agreements in relation to such grants and manage any such funds. 

Municipal Act, 2001, S. 23.1 

Applications must be related to a Township program, operation, approved capital project or new capital initiatives for proposed projects or undertakings that meet Council’s strategic goals. 

 

Notation to be included in Department Activity Summary 

CAO or Director of Finance/Treasurer 

 

Where required by the grant program: Mayor and/or Deputy Mayor 

Execute Agreements relating to management and distribution of grant funds received by the Township at no cost to the Township 

Municipal Act, 2001, S. 23.1 

Council approved funding through annual budget or Council resolution 

 

Key Information Report  

CAO or Director of Finance/Treasurer or Deputy Treasurer  

AND  

either the Mayor or Deputy Mayor 

Sign cheques issued by the Township upon the Township’s general bank account 

Municipal Act, 2001, S. 23.1 

 

CAO or Director of Finance/Treasurer or Deputy Treasurer  

AND  

either the Mayor or Deputy Mayor 

Authorize, prior to transmission, electronic payments for the payment of vendors through the Accounts 

Payable system issued by the Township upon the Township’s general bank account. 

Municipal Act, 2001, S. 23.1 

 

CAO/Director, Finance/Treasurer or Deputy Treasurer  

AND 

either the CAO or Director, Legislative Services/Clerk 

Authorize, prior to transmission, all electronic payments for recurring payroll through the Township’s payroll 

system issued by the Township upon the Township’s general bank account 

Municipal Act, 2001, S. 23.1 

 

Director, Finance/Treasurer or Deputy Treasurer AND 

either the CAO or Director, Legislative Services/Clerk 

Open accounts and establish business relationships with banks or investment brokers for the purposes of purchasing, trading and holding financial investments, and to execute Agreements related to same 

 

Municipal Act, 2001, S. 23.1 

 

Quarterly Key Information Report 

Director of Finance/Treasurer or Deputy Treasurer AND 

either the CAO or Director, Legislative Services/Clerk 

Transfer funds between Township accounts to properly manage the Township’s financial affairs 

Municipal Act, 2001, S. 23.1 

 Quarterly Key Information Reports

Director of Finance/Treasurer or as delegated to the Deputy Treasurer 

Initiate and file notices of tax or assessment appeals, including Requests for 

Reconsideration, to resolve, mediate, settle or withdraw any appeal for any property in the Township with the Assessment Review Board (ARB) and to attend before the ARB on property tax or assessment matters as a party, whether filed by the Township or another person or entity. 

r

Municipal Act, 2001, S. 23.1 

 

Director of Finance/Treasurer or as delegated to the Deputy Treasurer 

Approve and Execute Tax Arrears Extension Agreement(s)  

 

 

In accordance with the Municipal Act, 2001, O. Reg 181/03, O. Reg 571/17 and the Township’s Billing and Collection Policy 

 

 

Director of Finance/Treasurer or as delegated to the Deputy Treasurer 

Execute minutes of settlement arising out of any appeal at the Assessment Review Board. 

 

Municipal Act, 2001, S. 23.1 

 

 

Director of Finance/Treasurer or as delegated to the Deputy Treasurer 

Make technical adjustments to the annual approved capital and operating budget based on business needs and good accounting practices 

Municipal Act, 2001, S. 23.1 

Notation to be included in Department Activity Summary 

CAO or Director of Finance/Treasurer or as delegated to the Deputy Treasurer 

Increase a capital project’s approved budget and transfer funds between approved capital projects for this purpose 

Municipal Act, 2001, S. 23.1 

 Increase an approved capital project budget to a maximum of 10% of its original approved budget. A maximum of 10% of similar funding may be transferred from another existing approved capital project budget to another project  

 

Amount of funding must be available within another approved capital project 

 

Key Information Report  

CAO or Director of Finance/Treasurer, in consultation with applicable Department  Directors  

Discharge loan Agreements and mortgages registered on 

properties located within the Township 

Municipal Act, 2001, S. 23.1 

 

Director of Finance/Treasurer or as delegated by the Department Director 

Reduce, waive or cancel late payment charges, penalties and interest on overdue tax accounts 

Municipal Act, 2001, S. 23.1 

In accordance with the Township’s Billing and Collection Policy 

CAO/Directors 

Approve Corporate Sponsorship Agreements 

In accordance with the Township’s Corporate Sponsorship and Advertising Policy 

Annual Summary Key Information Report  

Drainage Superintendent, in consultation with applicable Department Directors  

Authorize and approve drainage assessment reapportionment Agreements  

Drainage Act, R.S.O. 1990 

 

Planning Act, R.S.O. 1990 

Notation in Department Activity Summary 

Permits and Authorizations 

Permits and Authorizations 

Delegate 

Delegated Authority

Legislated Authority 

Conditions/ Restrictions 

 

CAO or Director of Recreation and Facilities 

 

Approve, amend, refuse, execute or refund facility licenses, permits or  Agreements for occupancy on a short term basis in recreational facilities or lands 

Municipal Act, 2001, S. 23.1 

Notation in Department Activity Summary 

Director of  Recreation and Facilities or as delegated by the Department Director 

Grant, refuse or grant with conditions a Facility Permit for an event requiring a Special Occasion Permit 

 

 

Municipal Act, 2001, S. 23.1 

 

To be exercised in accordance with the Township’s Municipal Alcohol Policy 

Director of  Recreation and Facilities or as delegated by the Department Director 

Close off parks, or parts thereof, to relieve/prevent 

overcrowding and traffic congestion, or in the interests of public safet

 

Municipal Act, 2001, S. 23.1 

 

Notation in Department Activity Summary or communicated as soon as practical in the event of an emergency  

Chief Building Official 

 

Issue or refuse pool enclosure permits 

 

 

Municipal Act, 2001, S. 23.1 

 

 To be exercised in accordance with the requirements of the Township’s Fence By-law or Pool Fence Requirements By-law 

Director of Legislative Services/Clerk or as delegated by the Department Director 

 

Issue, renew, impose conditions, cancel, revoke or decline to issue permits, and enter into Agreements for a Sign 

 

Municipal Act, 2001, S. 23.1 

 

 

 

To be exercised in accordance with the requirements of the Township’s Sign By-law 

Director of Legislative Services/Clerk or as delegated by the Department Director 

 

Issue, renew, impose conditions, cancel, revoke or decline to issue permits, and enter into Agreements for pet tags 

 

 

Municipal Act, 2001, S. 23.1 

 

To be exercised in accordance with the requirements of the Township’s Responsible Pet By-law 

Director of Legislative Services/Clerk or as delegated by the Department Director 

Grant exemptions under the Noise & Nuisance By-law for events that are reasonable and/or events of a similar nature have been provided an exemption by Council previously.   

 Municipal Act, 2001, S. 23.1 

This delegation does not extend to an event that has changed substantially in nature since the previous exemption was granted 

Director of Legislative Services/Clerk or as delegated by the Department Director 

Issue, renew, impose conditions, cancel, revoke or decline to issue Transient Trader Licence 

 Municipal Act, 2001, S. 23.1 

In accordance with the Township’s Transient Trader By-law 

Director of Legislative Services/Clerk or as delegated by the Department Director 

Issue, renew, impose conditions, cancel, revoke or decline to issue Taxicab License 

 Municipal Act, 2001, S. 23.1 

In accordance with Township’s Taxicab and Limousine By-law 

Director of Infrastructure Services or as delegated by the Department Director

Temporarily close highways for social, recreational, athletic, community, or filming purposes or combination of such purposes 

 

 Municipal Act, 2001, S. 23.1 

To be exercised in accordance with the Township’s Policy to Temporarily Close a Highway 

Director of Infrastructure Services or as delegated by the Department Director 

Approve or refuse sewer connections and disconnections to municipal sewage works 

 Municipal Act, 2001, S. 23.1 

To be exercised in accordance with the Township’s Sewer Use By-law 

Director of Infrastructure Services or as delegated by the Department Director 

Approve or refuse water connections and disconnections to municipal water systems 

 Municipal Act, 2001, S. 23.1 

To be exercised in accordance with the Township’s Municipal Water Systems By-law 

Director of Infrastructure Services or as delegated by the Department Director 

Issue, renew, impose conditions, cancel, revoke or decline to issue Entrance Permits 

 Municipal Act, 2001, S. 23.1 

In accordance with the Township’s Entranceway Regulations By-law 

Director of Infrastructure Services or as delegated by the Department Director 

Issue, renew, impose conditions, cancel, revoke or decline to issue Ditch Infill Permits 

 Municipal Act, 2001, S. 23.1 

In accordance with the Township’s Ditch Infill Policy 

Director of Infrastructure Services or as delegated by the Department Director 

Issue, renew, impose conditions, cancel, revoke or decline to issue Streetlight Shade Permit 

 Municipal Act, 2001, S. 23.1 

In accordance with the Township’s Streetlight Shade Policy 

Director of Development Services or as delegated by the Department Director 

Issue, renew, impose conditions, cancel, revoke or decline to issue Temporary Patio Permits 

 Municipal Act, 2001, S. 23.1 

In accordance with the Township’s Temporary Patio Policy 

Director of Infrastructure Services or as delegated by the Department Director 

Issue, renew, impose conditions, cancel, revoke or decline to issue Road Occupancy Permit 

 Municipal Act, 2001, S. 23.1 

In accordance with the Township’s By-law to Regulate the Alternation and Occupancy of Highways and Bridges 

Director of Infrastructure Services or as delegated by the Department Director 

Start and end reduced load periods for all Township highways 

 Municipal Act, 2001, S. 23.1 

In accordance with the Township’s By-law to Designate Reduced Load Periods 

Land Matters

Delegate

Delegated Authority

Legislated Authority

Conditions/ Restrictions 

CAO or as delegated by the CAO 

Approve and execute Agreements for occupancy of space on a short-term basis in recreational facilities or on Township owned lands 

 

 

Municipal Act, 2001, S. 23.1 

The authority is limited to the following circumstances: 

  • term shall not be for a period longer than one (1) year 

  • the lease/license shall be on the terms and conditions and in the form satisfactory to the Township Solicitor 

 

Key Information Report  

CAO/Directors 

Negotiate and execute easements and any associated Agreements with other levels of government, public sector agencies and private property owners 

Municipal Act, 2001, S. 23.1 

Where required for municipal purposes or Township approved projects 

 

 

Key Information Report  

CAO or Director of Legislative Services or Director of Development Services 

 

Convey transfers, grant easements or licences over Township owned lands and any associated Agreements with other levels of government public sector agencies and private property owners 

 

Municipal Act, 2001, S. 23.1 

 

Transfer, easement or licence 

  • is minor in nature; 

  • is for the purpose of providing a right of access, utility, telecommunications, services, conservation or other municipal purpose; 

  • will not substantially interfere with the utility or value of Township lands; or 

  • will have a value of up to $5000.00 

CAO or Director of Legislative Services or Director of Development Services 

 

Release easements over Township owned land where the easement is no longer required for municipal purposes 

 

Municipal Act, 2001, S. 23.1 

 

Subject to recommendation of Department Directors 

Subject to confirmation of Township Solicitor 

CAO 

and/or  

Director, Legislative Services/Clerk 

Director, and/or Development Services  

AND the Mayor or Deputy Mayor 

 

Negotiate and execute  Agreements, undertakings, certificates, declarations and similar documents required for the completion of any transaction involving the purchase, sale or exchange of any interest in land  

 

 

Municipal Act, 2001, S. 23.1 

 

Prior Council approval obtained by resolution, directive, by-law or policy 

CAO 

and/or  

Director, Legislative Services, and/or Director, Development Services 

 

Approve extension of the closing date of purchase and sale transactions and execute any related Agreement 

 Municipal Act, 2001, S. 23.1

In consultation with Department Director 

 

Key Information Report at the next available Closed Session Council  

 

CAO or Director of Legislative Services/Clerk 

Accept service of any legal document on behalf of the Township 

 Municipal Act, 2001, S. 23.1 

 

CAO or as delegated by the CAO 

Commence any legal proceeding on behalf of the Township so that a limitation period or other time restriction does not expire or in an emergency to protect the Township’s interest 

 

 Municipal Act, 2001, S. 23.1 

CAO, or delegate, must bring a report at the next available Closed Session Council meeting to seek instructions to continue the proceeding  

 

CAO 

or 

Department Director in consultation with the CAO 

 

Retain external legal counsel to provide legal opinions or legal expertise for a particular matter and execute associated Agreements 

 

 Municipal Act, 2001, S. 23.1 

Amount not to exceed annual budget allocation excluding HST and disbursements 

CAO 

or 

Department Director in consultation with the CAO 

 

Settle insured or uninsured claims by or against the Township that are below the Township’s deductible and execute associated Agreements 

 Municipal Act, 2001, S. 23.1 

Settlement amount does not exceed $25,000, exclusive of costs and necessary waiver is executed 

 

Power to delegate further must be in accordance with staff spending authorization limits 

 

CAO, or delegate, must bring a 

Key Information Report at the next available Closed Session Council 

 

CAO 

or 

Department Director in consultation with the CAO 

 

Settle insured claims by or against the Township that are above the Township’s deductible and execute any associated release documents 

 Municipal Act, 2001, S. 23.1 

Upon recommendation of the Township’s insurance provider or 

Township Solicitor 

 

CAO, or delegate, must bring a 

Key Information Report at the next available Closed Session Council 

 

Read and passed in open Council, signed and sealed this 13th day of September, 2023.

Contact Us

Township of South Stormont
2 Mille Roches Road, Long Sault K0C 1P0


(613) 534-8889
info@southstormont.ca

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